Logistics Supervisor

Job Description

Lead and grow Alliad operations across KLA–MSA–KLA and KLA–Buliisa routes. Ensure on‑time delivery, compliance, cost control, fleet performance, and client growth in coordination with BD/Commercials. and Imports and Customs Officer

Primary Responsibilities

• Client retention: maintain 100% retention of all existing clients; escalate any risk of client loss immediately to BD/Commercials
• New business generation: identify and present minimum 1 new client prospect to BD/Commercials per quarter; support conversion of ≥ 1 new lane or client every 6 months
• Trip planning and scheduling: plan, schedule and coordinate all truck trips across all routes; allocate drivers and trucks by priority order
• Monitoring: track trip progress, GPS location, fuel consumption and border crossing timelines in real time; escalate delays or incidents immediately
• Documentation and cross-border compliance: maintain trip manifests, cargo documents and border clearance files; ensure full compliance with URA, KRA and TRA requirements including C63 and SD3
• Maintenance oversight: ensure both trucks adhere to preventive maintenance schedule within $180/truck/month repair budget
• Team Supervison: supervise Logistics Coordinator and all drivers; review and approve driver allowances, expense claims and leave
• Financial tracking and reporting: track and report Net Revenue per trip and per client; escalate margin shortfalls; prepare weekly and monthly operational reports for BD and Finance
• Lease management for internal and External players: liaise with Clients on lease scheduling, daily rate invoicing ($TBD/day/truck minimum), and lease agreement terms

Position-Specific Requirements

• Minimum 5 years in freight / cross-border logistics in East Africa — non-negotiable
• Proven knowledge of UG–KE border procedures and customs documentation (C63, SD3, TRA forms)
• Experience managing 30–40 ton heavy truck fleets operationally
• Valid Driving Licence Class C or above (preferred)
• Fluent English spoken and written; Swahili an advantage
• Willingness to travel regularly to regional border OR goods locations posts (Mombasa, Malaba, Busia, Mutukula, Tilenga , Mbarara etc)
• Available and reachable during active trips including evenings and weekends
• Physically mobile across yard, warehouse and field environments

Position-Specific Skills

• Cross-border compliance: C63, SD3, URA/KRA/TRA documentation
• Fleet scheduling and route optimisation for long-haul HGV
• Net Revenue and margin tracking per trip and per client
• Client relationship management and commercial negotiation
• GPS fleet monitoring and real-time trip tracking
• Driver management: allowances, PSV compliance, logbook review
• MS Excel: cost reconciliation, NR reporting, budget vs actual
• MDR / Allied Kenya lease management and daily rate invoicing
• Incident escalation and crisis decision-making under pressure
• Management report writing for BD and Finance

Additional Responsibilities

HSE enforcement, incident escalation, management reporting, process improvement.

Reporting

Designation: BD Manager & BD Commercial

Department: Business Development

Educational Qualifications

• Preferred Category: Logistics / Supply Chain
• Field Specialization: Logistics / Business / Supply Chain/
• Degree: Bachelor’s Degree and/ OR Specialised Certification
• Academic Score: Not specified
• Institution Tier: Recognized university

Required Certifications

• Cross‑border logistics knowledge (C63, SD3); Driving Licence (Class A B or C )if available

Required Training

HSE, fleet management, reporting, ( Alliad Logistics operations- to be recommended in house)

Required Work Experience

• Industry: Road Freight / Cross‑Border Logistics
• Role: Logistics / Fleet Management
• Years of Experience: Minimum 5 years

KPIs

• Client retention (100%),
• Trip on‑time performance (≥95%),
• fleet utilisation (≥90%),
• NR/trip targets,
• fuel cost control,
• border clearance ≤4 hrs.
• Team engagements and growth

Competencies / Knowledge / Skills

• Leadership, Commercial acumen, East Africa customs procedures, Team supervision, Excel reporting, Excellent communication decision‑making.

Abilities

• Physical: Field and yard mobility
• Other: High pressure decision‑making, Team player, commitment to deliver the required results ,availability during trips, critical thinking

Work Environment Details

• Office, yard, warehouses, border posts

Specific Requirements

• Travel: Regular (regional & border)
• Vehicle: operational
• Work Permit: N/A

Employment Terms

• Pay Rate: 3,500,000/month (gross,
• Contract Type: Full‑time