Office Assistant

Job Description

The Office Assistant shall be responsible for providing administrative and logistical support within the department of Finance and Administration. S/he shall provide clerical assistance and assist with maintaining efficient office operations such as copying/filing documents, managing reports and resources, scheduling and coordinating events and other run-rate operations activities under the supervision of the Admin & Logistics Officer. The Office Assistant ensures that operational activities are conducted according to policies and procedures and in compliance with PEN’s policies and procedures. The role will reward effective communication skills, attention to detail, organizational skills, and a strong commitment towards building a scalable and better-leveraged field organization.

Facility Management

• Maintaining cleanliness and order in offices, reception areas, hallways, kitchens, restrooms, and meeting rooms in line with health standards.
• Ensure office building including toilets, kitchen, offices and compound conform to recommended standards.

Administration

• Support the Admin and Logistics Officer with meeting deadlines for all regulatory filings and inform management on risks associated with filings.
• Assist with the cleaning up of the office yard and building.
• Deliver and collect expat documents to/from GOL agencies.
• Ensure that the bathrooms are kept clean and hand towels are changed daily.
• Assist with ad hoc logistical tasks to ensure the smooth running of office functions and team events (retreat set-up, internet connectivity issues, etc.).
• Ensure timely packaging of field equipment for new joiners without affecting operations.
• Raising requests for replenishment of stationery and staff refreshments.
• Maintaining stock records and reconciling supplies.
• Keeping storage areas tidy and organized.
• Emptying waste baskets and transporting waste to designated disposal areas.
• Sweeping, scrubbing, waxing, and polishing floors.
• Dusting and polishing furniture and equipment.

Human Resources

• Assist the Admin & Logistics Officer with administration for employee medical insurance.
• Help to organize logistics for staff training as necessary.
• Support on implementing activities and events oriented around team building.

Qualifications

• Good physical health.
• Prior experience in office assistance or related work preferred.
• Basic literacy and numeracy in English required.

Supervision

The Office Assistant will report directly to the Admin & Logistics Officer or their designee.

How to Apply

Please send a cover letter and a resume/CV to jobs@practicaleducationnetwork.com by April 30, 2026, with the subject line “Office Assistant – LiT Liberia Program.” Both the cover letter and CV/resume should be in PDF format and submitted as a single document.