Operations Manager, San, Mali

Job Description

The Operations Manager will work as part of the Finance and Operations team within the Texas Business Unit (BU) providing a broad range of resources. They will manage office functions, accounts payable, safety management, staff engagement, and fleet management. They will balance meeting the day-to-day needs of the San Antonio office and accounts payable with cyclical projects that support meeting the strategic priorities of the Finance and Operations team. Financial responsibilities include purchasing, processing invoices and transfers, and negotiating and contracting with vendors, and participating in budget preparation.

The Operations Manager will develop and implement processes for approved plans and complete and organize multiple tasks and activities. They will maintain, track, and report on key data related to the scope and priorities of each functional activity. The Operations Manager must have advanced knowledge of the systems and resources utilized by the team to provide programmatic support and coordinate communications related to the resources. They will complete activities with multiple variables, setting realistic deadlines and managing the timeline. They will provide guidance in satisfying requirements based on extensive knowledge of policies and procedures. They will adapt processes and implement recommended practices to improve effectiveness. They will take on additional duties to enhance the work of the team, including, but not limited to, enhancing the systems and tools used by the Finance and Operations team, coordinating logistics for BU-wide meetings and/or special events and serve as the lead liaison with vendors.

The Operations Manager will communicate with staff in various programs across the Conservancy, as well as with donors, volunteers, vendors, and business relations. They will collaborate with business units within the Great Plains Division to enhance systems and tools used by operations teams in the Division. They will keep up to date on market trends and best practices in order to improve services.

This position is located at the San Antonio office with three days required in office and will work flexible hours as needed. The work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.

San Antonio Office Management & Administration

• Process mail
• Property management coordination and communications, including facilities access, closures, maintenance/repairs, and overseeing general upkeep
• Manage San Antonio Office safety and emergency response plans
• Monitor Texas BU email inbox and voicemail on main phoneline

Accounts Payable

• Payment of invoices, monthly office rent, utilities, and vehicle leases in Workday
• Track employee payment requests and payment processing status
• A/P point-of-contact for Texas BU staff members
• New vendor set-up
• ACH enrollment and verification
• A/P Adjustment entry
• Payment and track annual property taxes
• File Quarterly Sales Tax Return

Safety Management

• Youth Safety Coordinator
• Statewide emergency response communications (including Send Word Now administrator)
• Texas BU's Safety Focal Point

Staff Engagement

• Organize and facilitate staff meetings and gatherings
• Maintain Texas BU Connect (intranet) site and internal staff communications
• Managing employee milestone and recognition program
• Overseeing time and expense reporting

Insurance & Vehicles

• Maintain additions and changes to vehicle and property insurance records
• Coordinate Certificate of Insurance requests
• Manage vehicle registration renewals
• Manage compliance with TNC vehicle SOPs, including mileage logs

This description is not designed to be a complete list of all duties and responsibilities required for this job. Perform other job-related duties as assigned.

We're Looking for You:

Are you looking for work you can believe in? At TNC we strive to embody a philosophy of Work that You Can Believe in where you can feel like you are making a difference every day. We're looking for someone with strong experience in leading a varied, multi-disciplinary team.

The ideal candidate should have exceptional communication and collaboration skills and experience designing, organizing, and directing complex projects. This is an exciting opportunity to contribute to the ongoing mission of conservation by directing and shaping the work of our team!

What You'll Bring:

• Bachelor's degree and 3 years related experience or equivalent combination.
• Experience generating reports and analyzing and interpreting data.
• Experience managing and implementing multiple projects.
• Experience with business process analysis and/or improvement.
• Experience with current technology in relevant field.
• Experience working with cross-functional teams.

This position requires a valid driver's license and compliance with TNC's Auto Safety Program. Employees may not drive Conservancy-owned/leased vehicles, rental cars, or personal vehicles on behalf of the Conservancy if considered "high risk drivers." To learn more about the Auto Safety Program, visit the Auto Safety information page. Employment in this position will be contingent upon completion of a Vehicle Use Agreement, which may include a review of the prospective employee's motor vehicle record.

Salary Information:

The starting pay range for a candidate selected for this position is generally within the range of $65, 000 - $75, 000. This range only applies to candidates whose country of employment is the USA. Where a successful candidate's actual pay will fall within this range will be based on a variety of factors, including, for example, the candidate's location, qualifications, specific skills, and experience. Please note countries outside the USA would have a different pay range in the local currency based on the local labor market, and not tied to USA pay or ranges. Your geographic location will be confirmed during the recruitment.