People & Culture Officer

Job Description

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Key Responsibilities

• Percentage (%)
• Major activities
• Expected end results

1. (30%) Payroll Administration

• Collect and review all payroll related documents in preparation for payroll processing
• Ensure accuracy and timeliness payment of the monthly salaries (not later than 25th of every month)
• Manage staff compensation and benefits related issues.
• Keep the payroll system updated all the times.
• Provide support in conducting market surveys and benchmarks that will ensure that VFR stays competitive within the labor market
• Work closely with Finance to make sure that monthly declarations for RSSB and paye are timely and accurately prepared
• Prepare staff final payments for exiting staff
• Keep confidentiality of all P&C information.

Accuracy and timeliness of payrolls ensured

• Payroll systems updated
• Employee handbook in place
• Timely and accuracy of final payments

2. (30%) HRIS (Workday System) Administration and Management

• Capture and update staff data in workday System.
• Assist to train staff on the use of workday system’s Employee and Manager Self-Service portal
• Produce report and analysis from workday (HRIS) for data quality assessment and other key performance measures required by VFR
• Ensure that all available modules in workday System are fully utilized

P&C data captured and updated in workday System

• Timely and updated reports produced for decision making
• All workday modules fully in use

3. (15%) P&C administration, staff care and employee relations

• Manage medical insurance scheme;
• Provide support to VFR staff and dependents while in treatment
• Deal with registration of the employees into medical insurance scheme

Efficiently handle staff leave management in conformity with labor law and P&C policies and reduce related cost ((i) *coordinate and compile staff leave plan at the beginning of calendar year, (ii) ensure implementation of the leave plan in line with regulations, (iii) update the leave trucker database and control the progress, (iv) produce report on leave plan implementation at the end of calendar year*);

• Staff care plan in place
• Adherence to leave policies and plans
• Staff disciplinary and grievances appropriately handled
• Close liaison with medical insurance provider and timely updates on leavers and joiners
• Audit queries well addressed

3. (10%) Recruitment, selection, orientation and placement of new employment.

• Develops letters of appointment, transfer, promotion, and the like; and sends to the concerned staff after approval;
• Conducts “due diligence” or the “fit and proper” test to assess the job applicant’s background and character;
• Ensures that VFR maintains a standardized and systematic hiring and recruitment process; develops or updates hiring policies and procedures most appropriate to individual positions;
• Support recruitment for VFR: reviews staff requisitions, supervises the hiring and contractual process.
• Ensures that there is a comprehensive orientation and onboarding plan and process in place to support all new hires;
• Establish and maintain appropriate HR Records, both physical and workday system

• Staff requisitions from different departments in place
• Staff requests consolidated to inform workforce planning
• Effective recruitment and onboarding
• Records