Procurement Officer

Job Description

The Procurement Officer performs procurement activities related to the preparation of tender documents, draft and finalization of contracts or Purchase Orders (POs) for goods, works and services for FAO's Decentralized Offices. The position is located in the FAO Representation in Abuja, Nigeria, and will oversee the procurement units in FAO Decentralized Offices in Nigeria and Niger. Execution of procurement activities for goods and services, including quality assurance for Letters of Agreement (LoAs), ensuring adherence to FAO rules, regulations, and procurement best practices. Ensure that procurement activities comply with FAO's established policies and procedures and reflect best practice for public procurement. Plans, develops and supports all procurement and contractual aspects of significant complexity. Advises requisitioning units on the full range of procurement issues, providing support and guidance at all stages of the procurement cycle, meeting objectives under tight deadlines. Prepares solicitation process, identifies method of solicitation, drafts tendering documents, identifies sourcing strategy and distributes invitations to tender, also using e-tendering system and supports bid/proposals evaluations while ensuring the solicitation process is fair, objective and transparent and that it follows the rules and processes, as set forth in the FAO Manual Section. Prepares and presents cases to the relevant Procurement Committees. Participates in and conducts site inspections, bidder's conferences and contract negotiations, as necessary. Conducts market research to keep abreast of market developments; researches and analyses statistical data and market reports on the world commodity situation, production patterns and availability of goods and services. Contributes to updating procurement policies, procedures and rules, as well as related tools, provides procurement reporting as well as clarification/information for auditing purposes. Ensures the full implementation of corporate initiatives in accordance with the Corporate Environmental Responsibility Strategy to reduce emissions, increase efficiency and integrate sustainability and in line with the Strategy for Sustainability Management in the UN System 2020-2030. Participates in the development of training and related training materials and promotes best practices and capacity development at FAO headquarters and the Decentralized Offices. Provides guidance to new/junior staff and stakeholders, ensures entry of accurate data using the Organization's Enterprise Resource Planning (ERP) and related systems. Makes initial determinations and recommendations concerning conflict avoidance approaches, disputes or claims arising from contractual instruments or procurement processes. Prepares monitoring reports, reviews and analyses data and makes recommendations based on findings. Performs other duties as required.

How to Apply

To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications and language skills; Candidates are requested to attach a letter of motivation to the online profile; Once your profile is completed, please apply and submit your application; Your application will be screened based on the information provided on your online profile; Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/. These qualifications should be in alignment with the International Standard Classification of Education (ISCED) mappings; Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications; Incomplete applications will not be considered; Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application; Only applications received through the FAO recruitment portal will be considered; Your application will be screened based on the information provided in your online profile; We encourage applicants to submit the application well before the deadline date.