Project Assistant

Job Description

The Project Assistant is a high-energy, versatile volunteer position at the heart of WDF’s programmatic and advocacy work. This role is ideal for a motivated young professional or recent graduate seeking hands-on experience in development programming, stakeholder engagement, resource mobilization and civic communications. The Project Assistant will work closely with the Head of Programs & Strategic Partnerships and contribute meaningfully across multiple workstreams simultaneously.

Key Responsibilities:

• Coordinate the planning, logistics and execution of the Youth Conference/Workshops — including venue booking, agenda development, participant mobilization, facilitator coordination, pre and post-event documentation
• Support coordination of national partners and strategic alliances, maintaining communication schedules, partner databases and follow-up trackers
• Lead or support community mobilization activities — engaging beneficiaries, local leaders and community groups for field activities and project participation.
• Coordinate and document community engagement sessions, focus group discussions and stakeholder forums
• Draft concept notes, project briefs and meeting notes for programs, events and partnership engagements.
• Manage venue booking, logistics and event administration for workshops, trainings, and convenings
• Develop and review meeting agendas, session plans and event programmes
• Represent WDF in partner engagements, coalition meetings and advocacy forums
• Support lobbying and advocacy campaigns on youth, governance and development issues aligned with WDF’s pillars
• Develop blogs, articles, social media content and field stories that showcase program impact and community voices
• Create and manage communications content including newsletters, briefs, program updates and visibility materials
• Support program alignment reviews — ensuring activities are consistent with WDF’s strategic pillars and donor commitments
• Assist in budgeting, activity costing and resource mobilization including contributions to proposal writing and donor concept notes
• Maintain program filing systems, activity logs and compliance trackers
• Perform any other duties assigned that advance WDF’s mission and programs.

Person Specification:

• Bachelor’s degree or Diploma in Development Studies, Public Policy, Social Sciences, Communications or a related field; ongoing degree programs welcome
• Demonstrated interest in youth engagement, community development, Agriculture, public financing or governance
• Excellent written and verbal communication skills in English; Luganda or French or Spanish is an asset
• Strong organizational and multi-tasking skills with attention to detail
• Ability to work independently and meet tight deadlines in a dynamic environment
• Proficiency in Microsoft Office Suite, Google Workspace and social media platforms
• Experience with Canva, Adobe or content creation tools is an added advantage
• Prior volunteer, internship or community work experience will be an added advantage

How to Apply:

To apply, send the following as one PDF to [[email protected]](https://jobadverts.ug/cdn-cgi/l/email-protection) before the deadline.

Application Documents Required:

• Motivation Letter — explaining why you are the best fit for this position
• Most Current CV with at least 3 referees who know you professionally

University students must also include: Introduction/Reference Letter from their department, school or university

**Subject Line Format:** RE: EXPRESSION OF INTEREST FOR PROJECT ASSISTANT — YOUR FULL NAME