Executive Assistant to the CFO

Job Title:

Executive Assistant to the CFO

Reports to:

Chief Financial Officer

No. of Vacancies:

1

Main Purpose:

Provide high-level administrative, organizational, and operational support to ensure the executive’s day-to-day activities run smoothly. Act as the primary point of contact, manage schedules, coordinate meetings, handle communication, and maintain a high level of confidentiality and professionalism.

Main Job Functions:

• Executive Support & Diary Management
  • Manage the executive’s calendar, schedule appointments, and prioritize engagements.
  • Coordinate internal and external meetings, ensuring all logistics are in place.
  • Prepare meeting agendas, take minutes, and follow up on action items.
• Communication & Correspondence
  • Act as the first point of contact for calls, emails, and inquiries.
  • Draft, review, and proofread emails, memos, letters, and reports.
  • Maintain professional communication on behalf of the executive.
• Travel & Logistics Management
  • Plan and book travel itineraries, flights, accommodation, transport, visas.
  • Prepare travel schedules, briefing documents, and expense claims.
• Office & Administrative Coordination
  • Organize and maintain filing systems, databases, and confidential documents.
  • Manage office supplies, equipment, and administrative workflows.
  • Support with budgeting, requisitions, and procurement of office items.
• Information & Task Management
  • Track deadlines, deliverables, and pending tasks for the executive.
  • Conduct basic research and prepare summaries or presentations when needed.
  • Ensure timely reminders, follow-ups, and updates.
• Stakeholder Engagement
  • Liaise with internal teams, clients, and external partners on behalf of the executive.
  • Maintain strong professional relationships and uphold the executive’s reputation.
  • Coordinate department activities, workshops, and events.
• Department Coordination
  • Coordinate departmental plans, activities, and operational requirements.
  • Support in organizing departmental reviews, reporting, and performance tracking.
  • Serve as a central communication link between the executive and department staff.
  • Ensure smooth workflow, timely dissemination of information, and task follow-up within the department.
• Confidentiality & Professional Conduct
  • Handle confidential information with discretion.
  • Exercise sound judgment and maintain professionalism in all interactions.

Education:

• A minimum of a bachelor's degree

Work Experience:

• 2–5 years of experience in administrative or executive support roles
• Prior experience supporting senior leadership is an added advantage
• Experience in corporate environments preferred

Skills / physical competencies:

• Excellent communication and writing skills
• Strong organizational and time-management abilities
• High attention to detail and accuracy
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Ability to multitask and work under pressure
• Strong interpersonal and problem‑solving skills
• Professionalism, integrity, and reliability