Programme Officer PO - RE Advertised

Job Description

Assist the Country Director in developing and writing project proposals and subsequently manage the reporting cycles for each donor grant. Compile case studies, promote MAG's activities at events within the mine action and donor community and support with high-level external liaison

Job Specification

• Develop, monitor & maintain efficient and effective grant management systems, which meet programme and HQ requirements. This will also include liaison with HQ.
• Day‐to‐day monitoring of grants, contracts & outputs according to work plans agreed by the CD
• Support the CD to ensure that objectives are achieved regarding grant management and preparation of donor reporting.
• Provide timely & accurate information, analysis and reports on grant and proposal status as required.
• Compile and submit donor reports in an efficient, accurate and timely manner.
• Work with the Country Director and MAG HQ to prepare and submit funding proposals.
• Provide administrative support to the CD in respect of new projects/initiatives within the programme.
• Coordinate the collection of information, and draft funding proposals for submission to MAG HQ for approval, as directed by the CD.
• Provide support to the CD and UK HQ in identifying and collecting information on possible future donors and funding opportunities to support MAG activities.
• Support the CD in creating and maintaining relationships with donors, partners and other parties as required.
• Assist in donor liaison, project planning, liaison with other organisations and PR activities.
• Assist in planning and hosting of programme visits by MAG staff, donors and partner agencies.
• Assist in the planning and implementation of external events and organisational visibility initiatives.
• Support the CD in liaison and coordination with the national mine action authority and other relevant external stakeholders and organisations and attend sector coordination and bilateral meetings and events when required.
• Maintain systems for recording programme activities and outputs.
• Provide relevant materials, case studies, photographs, events and media contracts in line with MAG's corporate profile, identity and message as directed by the CD and in Co-ordination with MAG HQ.
• Maintain appropriate internal reporting formats and ensure effective internal information flow.

General Duties

• Work within the framework of MAG's core values, promoting its ethos and mission statement.
• Work towards achieving programme and/or department business plan objectives.
• Ensure familiarity with and adhere to all MAG policies and procedures and keep informed of MAG activities.
• Undertake and apply learning from appropriate training and development programmes.
• Undertake the role in developing countries and areas in conflict where standards of living may be basic.
• Undertake the role in a manner appropriate to the cultural context and within the local legal framework.
• Understand and uphold the standards outlined in MAG's Safeguarding Framework, acting with due care and attention to safeguard the wellbeing of anyone that encounters MAG's work and reporting concerns if they do arise.

Person Specification

Essential Experience & Qualifications

• A relevant degree in Social Sciences or related qualification.
• At least 4 years of experience developing and supporting projects, preferably in International Aid/Development agency.
• Experience of external representation with a wide range of stakeholders.
• Effective communication skills, able to produce high quality written and presentations appropriate for intended readership or audience.
• A self-starter able to organize and manage his or her own time.

Essential Skills and Knowledge

• Project design and planning skills
• Proposal writing skills
• Report writing skills
• Research skills
• Excellent written and verbal English language
• Creative and/or graphic design skills
• Commitment to humanitarian principles
• Excellent organisational skills with the ability to coordinate activities
• Good literacy, numeracy and IT skills (e.g. Word/Excel)
• Ability and willingness to undertake routine administrative tasks

Essential Aptitude

• Ability to demonstrate initiative, be proactive and offer a solution-oriented approach
• Determined and committed to high quality standards
• Ability to establish effective working relationships at all levels internally and externally
• Excellent communication and interpersonal skills
• Ability to prioritise work, meet deadlines and work calmly under pressure
• Self-motivated, flexible and enthusiastic approach to work
• Interest in and commitment to MAG's humanitarian mandate

How to Apply

Send one document that includes your cover letter and curriculum vitae to Human.Resources.Zimbabwe@maginternational.org Applicants should clearly state the position applied for in the email subject line. Only shortlisted candidates will be contacted.