Administrative Associate

Job Description

Under the supervision and guidance of the Operations officer, you as the Administrative Associate are responsible for executing a broad variety of procedural and specialized administrative tasks for the respective section requiring in-depth knowledge of UNICEF administrative procedures, processes and policies.

Key Functions, Accountabilities

• Procurement
• Communications & Workflow
• Calendar/Meetings/Correspondence Management
• Events/Logistics
• Travel
• Invoice Processing
• Supplies/Equipment
• Attendance

Minimum Requirements

• Education: Completion of secondary education is required, preferably supplemented by technical or university courses related to the field of work. A bachelor’s degree from a recognized academic institution in a field relevant to the position may replace three years of related work experience. A master’s degree may replace an additional two years.
• Work Experience: A minimum of 6 years of relevant administrative or clerical work experience is required.
• Skills: Policies, SharePoint, Excel, MS Word, PowerPoint, Information Systems.
• Language Requirements: Proficient/Fluent level of French is required.

Desirables

• Knowledge of another official UN language (English, Arabic, Chinese, Russian or Spanish) or a local language.
• Experience with Vision, travel management systems, consultant contracting, procurement processes is an asset.
• Relevant experience at country level, particularly in development, fragile settings and humanitarian contexts.