Bid Coordinator (Fixed Term Contract - 5 Months)

About Us:

We are looking for a detail driven and highly organised Bid Coordinator (Fixed Term Contract - 5 Months) to support and coordinate end to end tender and proposal processes. This role is instrumental in delivering high quality, competitive submissions that contribute to securing new business opportunities and driving business growth. As a leading African Integrated Workplace Management Solutions Provider, Tsebo Solutions Group offers clients reduced costs, risk and complexities together with increased quality, efficiency and productivity. We specialise in Catering, Facilities Management, Cleaning and Hygiene, Pest Control, Protection, Energy, Procurement, Workspace Design, Engineering, Remote Camps, and more. Developing our people – the heart of Tsebo – is the foundation of our purpose.

Duties & Responsibilities:

• Coordinate and manage the full bid/tender process from brief to submission
• Compile, format and produce professional, compliant bid documents
• Work closely with sales, operations and internal stakeholders to gather information and meet deadlines
• Track bid progress, manage timelines and ensure all submissions are completed on time
• Develop tailored bid responses and contribute to compelling, high-quality content
• Maintain bid documentation, records and content libraries
• Support business development teams in preparing winning bid strategies
• Review tender requirements, identify gaps, and develop tailored, high-quality proposal content

Skills and Competencies:

• Strong project management and coordination ability
• Excellent written communication with high attention to detail
• Ability to manage multiple bids and meet tight deadlines under pressure
• Strong stakeholder engagement and collaboration skills
• Ability to analyse tender requirements, identify gaps and develop tailored content
• Proactive, organised and able to work independently
• Innovative, solution-driven and commercially minded
• High level of accuracy, quality focus and governance awareness
• Strong computer literacy (MS Word, Excel, Adobe Acrobat)

Qualifications:

• Relevant degree or diploma in Business, Marketing, Project Management or related field
• APMP certification (advantageous)
• 5–8 years’ experience in bid coordination, tenders or related role
• Proven project management experience with strong track record of meeting deadlines