Financial Controller

Business Unit / Division: Tsebo Facilities Solutions

Job Type Classification: Full Time

Location - Town / City: Johannesburg

About Us

Tsebo Facilities Solutions is looking for a Financial Controller to manage and control financial administration processes within the Facilities Management environment, ensuring accurate and timely processing of supplier documentation, pass-through costs, client billing, reporting, and financial controls. The role is responsible for maintaining compliance with company policies, accounting standards, and legislative requirements while supporting effective financial decision-making and client service delivery. As a leading African Integrated Workplace Management Solutions Provider, Tsebo Solutions Group offers clients reduced costs, risk and complexities together with increased quality, efficiency and productivity. We specialise in Catering, Facilities Management, Cleaning and Hygiene, Pest Control, Protection, Energy, Procurement, Workspace Design, Engineering, Remote Camps, and more. Developing our people – the heart of Tsebo – is the foundation of our purpose. The result is a knowledgeable workforce that is in touch with every nuance of our clients’ needs. DOWNLOAD OUR ONE-PAGER to find out more about who we are in a nutshell

Duties & Responsibilities

Supplier Administration

• Liaise with existing and prospective suppliers regarding required documentation.
• Maintain accurate supplier records and documentation.
• Ensure copies of all supporting documents are retained before submission to Head Office.
• File invoices and correspondence systematically for easy retrieval.
• Respond to supplier payment queries promptly.
• Ensure supplier invoices are captured accurately and processed within agreed payment terms.
• Complete year-end supplier reconciliations and ensure current-year costs are correctly accounted for.

Financial Administration & Controls

• Verify that all supplier invoices contain the required supporting documentation.
• Ensure invoices comply with applicable legislation and company procedures.
• Match invoices to purchase orders, quotations, goods received notes, and delivery documentation.
• Validate general ledger allocations and cost coding.
• Ensure department heads approve invoices for services rendered.
• Ensure all invoices are authorized before payment processing.
• Submit invoices to Head Office Finance within required deadlines.
• Capture invoices daily in the relevant financial system.
• Reconcile pass-through costs monthly between operational and financial systems.
• Prepare pass-through cost schedules and summaries for client invoicing.
• Process journals and accrual entries where required.
• Monitor debtor balances and follow up on outstanding items.
• Escalate long outstanding debtors to management.

Reporting & Commercial Support

• Prepare commercial reports in accordance with client requirements and agreed timelines.
• Produce month-end financial and commercial reporting packs.
• Conduct stock management analysis and reporting.
• Compile client financial reports and presentations.
• Support client billing and cost recovery processes.
• Assist management with budgeting, forecasting, and financial analysis activities.

Stakeholder & Client Management

• Build and maintain effective relationships with clients, suppliers, and internal stakeholders.
• Respond professionally to client financial queries.
• Ensure service delivery aligns with contractual and SLA requirements.

SHEQ Compliance

• Adhere to all Safety, Health, Environmental, and Quality (SHEQ) policies and procedures.
• Support compliance with ISO 9001, ISO 14001, and ISO 45001 requirements.

Ad Hoc Responsibilities

• Undertake any reasonable tasks requested by management in support of business objectives.

Skills and Competencies

• Advanced Microsoft Excel.
• Microsoft Dynamics 365.
• QlikView.
• Hyperion.
• Microsoft Word and PowerPoint.
• Financial analysis and reporting.
• Budgeting and forecasting.