Fleet Supervisor

The Fleet Supervisor is responsible for ensuring the efficient and optimised operation of the Transpharm Department. This role focuses on maintaining vehicle availability, overseeing staff, managing administrative tasks, monitoring performance, and ensuring compliance with legal and safety standards.

Job Objectives:

• Coordinate vehicle availability and route scheduling to meet delivery requirements
• Monitor adherence to service and maintenance schedules
• Control vehicle allocation, usage, and basic cost drivers
• Track delivery execution and resolve operational delays
• Monitor vehicle servicing in line with manufacturer standards
• Maintain fleet records (maintenance schedules, vehicle status, inventory)
• Identify and report maintenance risks or recurring issues
• Support basic fleet cost control through tracking of fuel, repairs, and usage
• Monitor vehicle roadworthiness and operational compliance
• Track and update traffic fines and related records
• Record and report incidents and accidents in line with procedures
• Ensure adherence to health and safety requirements (including equipment safety)
• Supervise daily activities of drivers and despatch staff
• Monitor attendance, conduct, and adherence to operational standards
• Support investigation of incidents and escalate where required
• Maintain a stable and compliant work environment
• Monitor operational and staff performance against defined standards
• Compile routine reports (e.g., driver hours, delivery output, returns, fuel usage)
• Track key operational metrics and highlight variances
• Maintain accurate documentation to support audits and decision-making
• Maintain fleet-related administrative records (e.g., insurance, logs, registers)
• Monitor document accuracy and completeness across fleet operations
• Support coordination of fleet documentation and key control processes
• Ensure timely submission of required operational reports

Qualifications:

• Grade 12 (Matric) - (essential)
• Degree or Diploma in Logistics, Transport, or related field (preferred) or commensurate work experience - (essential)

Experience:

• 3-4+ years experience in fleet, transport, or delivery operations or similar role - (essential)
• Of which at least 2 years experience in a supervisory environment or similar - (essential)
• Basic understanding of fleet systems and vehicle operations - (essential)
• Computer literacy (Excel / Google Sheets) - (essential)
• Valid driver’s licence - (essential)

Knowledge and Skills:

Self-motivated and driven with strong integrity - take accountability for actions and mistakes.

• Independent problem solver and analytical thinker
• Team leadership and supervision – a positive leader and coach who serves the team and shows an appreciation for the development of individual talent and overall team effectiveness
• Collaborative partnering – build relationships both internally and externally
• Open, honest and direct, is comfortable in giving and receiving constructive feedback
• Think and act independently as well as collaboratively
• Operational efficiency – someone who can spread themselves across multiple tasks simultaneously by working smartly, efficiently and effectively
• Diligently staying on top of the details and understanding how they fit into the big picture
• Time management - ability to prioritise a high volume of activities simultaneously in an unpredictable environment
• Adapting and responding to change - Ability to work under pressure and in a fast paced, changing environment
• Exceptional communication - approachable with excellent listening skills, adopt a range of communication styles to facilitate successful outcomes within the team and cross-functionally in a matrix structure
• Writing and reporting skills - understands the importance of accuracy, succinct messaging
• Financial Services / Money Market expert - an ongoing growth and learning mindset
• Innovative and solution-orientated – creating and applying sound judgment and the ability to generate solutions that serve the flow of work and meeting deadlines