Logistics Officer Ethiopia North Afar

<p style="line-height: normal; margin-bottom: 0in; text-align: justify;"><span lang="EN-GB"><strong>Generic professional competencies:&nbsp;</strong></span></p><ul style="list-style-type: disc;"><li class="ortl-align-justify"><p style="text-align: justify;"><span>Degree in Logistics and Procurement Management/Business Administration or equivalent</span></p></li><li class="ortl-align-justify"><p style="text-align: justify;"><span>At least three years’ experience as a logistics officer with an INGO</span></p></li><li class="ortl-align-justify"><p style="text-align: justify;"><span>Ability to use computer packages - Word, Excel and Power point, email and Internet and to be able to type at a fast and accurate speed. Knowledge of use of databases.</span></p></li><li class="ortl-align-justify"><p style="text-align: justify;"><span>Good organizational skills, including, ability to work to deadlines, priorities, pay attention to detail and good numeracy skills.</span></p></li><li class="ortl-align-justify"><p style="text-align: justify;"><span>Ability to work in a team, adaptable and Flexible</span></p></li><li class="ortl-align-justify"><p style="line-height: normal; margin-bottom: 0in; text-align: justify;"><span lang="EN-GB">Documented results related to the position’s responsibilities</span></p></li><li class="ortl-align-justify"><p style="text-align: justify;"><span>Excellent written and oral communication skills, in English</span></p></li></ul><p style="line-height: normal; margin-bottom: 0cm; text-align: justify;"><span style="font-size: 12pt;"><strong>Context/ Specific skills, knowledge and experience:&nbsp;</strong></span></p><p style="line-height: normal; margin-bottom: 0cm; text-align: justify;">&nbsp;</p><ul style="list-style-type: disc;"><li class="ortl-align-justify"><p style="text-align: justify;"><span>Complete adherence to all NRC policies and procedures in all areas of logistics, ensuring transparent, well documented, and accurate reporting at all times, with solutions provided to issues as they arise</span></p></li><li class="ortl-align-justify"><p style="text-align: justify;"><span>Procurement timeframes in all cases are met</span></p></li><li class="ortl-align-justify"><p style="text-align: justify;"><span>Quality procurement and value for money ensured</span></p></li><li class="ortl-align-justify"><p style="text-align: justify;"><span>All logistics dealings are in line with government regulations</span></p></li><li class="ortl-align-justify"><p style="text-align: justify;"><span>Good relationships with project staff and external parties, through clear communication and supportive problem solving</span></p></li></ul><p><span lang="EN-GB" style="line-height: 115%;"><strong><u>Generic Responsibilities:</u></strong></span></p><ul style="list-style-type: disc; padding-left: 48px;"><li class="ortl-align-justify"><p style="text-align: justify;"><span lang="EN-GB">Support Afar operations in programme portfolio implementation according to plan of action;</span></p></li><li class="ortl-align-justify"><p style="text-align: justify;"><span lang="EN-GB">Promote and share ideas for improvement in area of expertise that will benefit projects implementation.</span></p></li><li class="ortl-align-justify"><p style="text-align: justify;"><span lang="EN-GB">Ensure proper filing of documents;&nbsp;</span></p></li><li class="ortl-align-justify"><p style="text-align: justify;"><span lang="EN-GB">Ensure adherence with NRC policies, tools, handbooks and guidelines;</span></p></li></ul><p><span style="font-size: 12pt; line-height: 115%;"><strong>Specific responsibilities</strong>:&nbsp;</span></p><ol style="list-style-type: upper-alpha;"><li class="ortl-align-justify"><p style="line-height: normal; margin-bottom: 0cm; text-align: justify;"><span style="color: rgb(17, 17, 17);"><span lang="EN-US"><strong>General m</strong></span></span><span lang="EN-US"><strong>anagement&nbsp;</strong></span></p></li></ol><p style="line-height: normal; margin-bottom: 0cm; text-align: justify;">&nbsp;</p><ul style="list-style-type: disc;"><li class="ortl-align-justify"><p style="text-align: justify;"><span lang="EN-US">Regularly visit field locations and provide logistics and admin staff with onsite support&nbsp;</span></p></li><li class="ortl-align-justify"><p style="text-align: justify;"><span lang="EN-US">Raise awareness on NRC policies and procedures to relevant staff and partners, Code of Conduct, Anti-corruption etc</span></p></li></ul><p style="line-height: normal; margin: 0cm 0cm 0cm 36pt; text-align: justify;">&nbsp;</p><ol start="2" style="list-style-type: upper-alpha;"><li class="ortl-align-justify"><p style="line-height: normal; text-align: justify;"><span lang="EN-US"><strong>Base and Asset management</strong></span></p></li></ol><ul style="list-style-type: disc;"><li class="ortl-align-justify"><p style="line-height: normal; margin-bottom: 0cm; text-align: justify;"><span lang="EN-US">Ensure that all NRC premises (office, field offices, warehouses etc.) are maintained and repaired as necessary, providing good working environment</span></p></li><li class="ortl-align-justify"><p style="line-height: normal; margin-bottom: 0cm; text-align: justify;"><span lang="EN-US">Ensure that utilities are provided in a timely and cost effective manner&nbsp;</span></p></li><li class="ortl-align-justify"><p style="line-height: normal; margin-bottom: 0cm; text-align: justify;"><span lang="EN-US">Improve and seek new solutions for the premises maintenance and set up, initiate new construction or site development in order to provide better staff services and care.</span></p></li><li class="ortl-align-justify"><p style="line-height: normal; margin-bottom: 0cm; text-align: justify;"><span lang="EN-US">Ensure that all the field office utility bills, guest house and warehouse rents are paid on time</span></p></li><li class="ortl-align-justify"><p style="line-height: normal; margin-bottom: 0cm; text-align: justify;"><span lang="EN-US">Coordinate the adequate provision of the security guards for the Offices and warehouse</span></p></li><li class="ortl-align-justify"><p style="line-height: normal; margin-bottom: 0cm; text-align: justify;"><span lang="EN-US">Control handover of assets and reports follow up</span></p></li></ul><p style="line-height: normal; margin-bottom: 0cm; text-align: justify;"><span lang="EN-US">&nbsp;</span></p><ol start="3" style="list-style-type: upper-alpha; padding-left: 48px;"><li><span lang="EN-US"><strong>Effective Procurement Management</strong></span></li></ol><ul style="list-style-type: disc;"><li class="ortl-align-justify"><p style="line-height: normal; margin-bottom: 0cm; text-align: justify;"><span lang="EN-US">Ensure support to Procurement Officer if deemed necessary and in particular:</span></p></li><li class="ortl-align-justify"><p style="line-height: normal; margin-bottom: 0cm; text-align: justify;"><span lang="EN-US">Ensure adherence to Logistics Handbook, other NRC policies and donor requirements,</span></p></li><li class="ortl-align-justify"><p style="line-height: normal; margin-bottom: 0cm; text-align: justify;"><span lang="EN-US">Maintain a high quality procurement system, which is accountable, transparent and compliant with NRC Procurement Policy and donor requirements,</span></p></li><li class="ortl-align-justify"><p style="line-height: normal; margin-bottom: 0cm; text-align: justify;"><span lang="EN-US">Coordinate the timely preparation of procurement plans for the office, establish deadlines and monitor implementation,</span></p></li><li class="ortl-align-justify"><p style="line-height: normal; margin-bottom: 0cm; text-align: justify;"><span lang="EN-US">Undertake supply and service providers’ pre-qualification, conduct market research, identify and recommend legitimate local suppliers or contractors through systematic evaluation and maintaining a database of potential and active suppliers/contractors.&nbsp;</span></p></li><li class="ortl-align-justify"><p style="line-height: normal; margin-bottom: 0cm; text-align: justify;"><span lang="EN-US">Ensure implementation of the internal control system which ensures that PRs are accurately prepared, Purchase Orders/contract are duly prepared, dispatched, scheduled and delivery are well organized and documented.</span></p></li><li class="ortl-align-justify"><p style="line-height: normal; margin-bottom: 0cm; text-align: justify;"><span lang="EN-US">Ensure procurement records are kept and filed appropriately from authorized request to end users</span></p></li></ul><ol start="4" style="list-style-type: upper-alpha;"><li><p style="line-height: normal;"><span lang="EN-US"><strong>Others</strong></span></p></li></ol><ul style="list-style-type: disc;"><li class="ortl-align-justify"><p style="line-height: normal; margin-bottom: 0cm; text-align: justify;"><span lang="EN-US">Support Logistics department in taking physical stock counts including recommendations for management decisions. </span><span style="color: rgb(34, 34, 34);"><span lang="EN-US">Support regular auditing of all inventory and inventory related documentation.</span></span><span lang="EN-US"><strong>&nbsp;</strong></span></p></li><li class="ortl-align-justify"><p style="line-height: normal; margin-bottom: 0cm; text-align: justify;"><span lang="EN-US">Support fleet management by ensuring proper warehousing of fuel, proper parking spaces for vehicles.</span></p></li></ul>